Online Board Meetings Benefits

A virtual board meeting can save your non-profit organization time, money and energy. It allows your members to participate regardless of their job schedule, quarantine or travel restrictions. Virtual meetings can be a challenge in the event that they are not planned properly. However following a few easy guidelines can result in a productive online meeting with strong board participation and a well-written document.

Start with a concise and clear agenda. Involve your board members in the process of establishing the agenda, and give them an agenda prior to the date of the meeting to let them prepare for the discussion. This will help keep your board focused and ensure that all topics are discussed during the meeting.

Be sure to use video conferencing software in your meetings to ensure that all participants can see one another. When board members can’t read body language and hear each other clearly, it becomes difficult to get them engaged. Video conferencing is an excellent way to get rid of distractions like pets, children or household movements.

Record all decisions made during the meeting, and include notes from each person who participated in the decision. This makes your meeting minutes more useful for future reference https://ebooks-sap.com/board-meeting-room-or-online-gathering/ and also ensures that the decisions taken are documented in full. Documenting your decisions incorrectly can result in confusion or contradicting information in the future. Be sure to have a designated minute-taker who knows the importance of recording the entire discussion and any decisions in full.