It is important to get board meetings started properly to ensure productive discussions and make sound decisions. A well-organized agenda lets your board members concentrate on the most important issues rather than routine updates or operational issues.

Once your executive team has drafted the agenda of your board meeting they should make it available to the board chair and CEO to go over the agenda and make any necessary adjustments. They may also wish to contact the attendees to confirm their attendance to ensure that quorum is met.

In this section, you should also provide an overview of the previous meeting’s minutes, along with any follow-up issues that must be addressed at the upcoming board meeting. This will allow the board to begin discussions with a clear understanding of previous decisions http://boardroomsystems.net/how-to-take-notes-at-a-board-meeting made and the way in which those decisions were reached.

The discussion portion of the meeting is where board members can contribute significant strategic value to your company by providing expert opinions and insights. This is a great opportunity to ask and answer questions or challenge established beliefs and consider the possibility of new opportunities. To maximize the impact of this section, think about implementing effective moderation strategies like encouraging back-andforth dialog and using discussions prompts to guide conversations.

Also, you should include an item of a brief description on the agenda of the board meeting to address any other items still to be addressed. This includes reviewing financial reports, executive summaries and any other attachments. It is also an excellent occasion to discuss a timetable for the next steps, and also to determine the responsibility for the fulfillment of these commitments.