The ideal document management software should come with a variety of features that can increase efficiency and productivity. The software should be easy to use and allow users to navigate it without extensive training.

A quality document management program can assist businesses in organizing their files and folders using indexing and the use of logical names. This makes it easier for employees to find files and eliminates mistakes due to inconsistent name naming. In addition it should offer robust search functionality allowing users to find files based on keywords, file type, metadata or full-text information within the document. A good document management software will also have a version control feature that allows users to monitor changes made to files and revert back to previous versions.

The ability to design approval workflows is a key factor to consider when choosing the best software for document management. This ensures that documents are reviewed by the right people and signed before they are use proven vdr benefits proven stored or distributed. The software should be mobile-compatible and allow users accessing files from any location or device.

Cost is another aspect to consider. The most expensive options for managing documents are typically ones that have the most advanced features, such as task management or workflow automation. However it is possible to find a lower-cost document management software that offers high-quality functionality. OnlyOffice DocSpace, for example, is a low-cost solution that can be accessed from any device.