With the spread of the virus forcing businesses to change their work habits remote work and virtual board meetings appear to remain in the future. Digital meetings allow participants to participate in the meeting without having to worry about quarantine times or travel restrictions. They also reduce costs for hotels and flights.

Online meetings are simple to set up and they’ve become frequent among mission-driven organizations that are looking to maintain their communication despite the COVID-19 crisis. But, it’s essential to be aware of the potential pitfalls that are associated with online meetings so you can avoid them and ensure your online board meetings are as efficient as is possible.

The most important aspect to consider is the software platform you select for your virtual or hybrid board meetings. Choose a platform that has a Waiting Room feature that shields your meeting from uninvited participants and only admits people who have been invited by the meeting host or co-host. Train your board members so they are familiar with the technology.

Encourage your board members to use a headset or speakerphone during the meetings. Also, encourage them to declutter and organize their office to make it appear camera-ready. Remove personal photos and other items that distract them. Remind them to sit on the chair instead of their couch or bed. This will allow them to appear more professional and presentable during the meeting. Additionally, encourage them speak up at the start of the meeting, so that everyone can hear them and start the meeting with a positive attitude.

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