ibabs board management software

Online board meetings have become the norm for many organizations, and with good reason. They can save time and money as well as providing a wider range of opinions on decisions. Virtual meetings can be a challenge to manage. They can derail discussions and reduce productivity.

To ensure a successful meeting, it is important to keep the participants on the same page. Video can be used to introduce distant participants and encourage them to engage via their webcams. Encourage participation by asking participants to raise their hands when asked questions or comments. Encourage them to mute themselves when they are not talking in order to reduce background noises, like pets and children. Set up a time limit for speaking to ensure that no one person dominates the discussion and avoid boredom. This can be done by listing the timeframes on your agenda or appointing a team member to serve as a timekeeper.

Make sure that your board members are prepared for the meeting prior to the time by distributing a copy of the agenda along with a list of the items they’re expected be discussing during the call. This will ensure that your board members arrive prepared and ready to take sound decisions. Board members should be encouraged to concentrate on the discussion and stay clear of tangential discussions that could not help the agenda. It’s also an excellent idea to keep minutes of the meeting in order to preserve the conversation and be an invaluable reference for looking back on the meeting later on. Additionally, coordinating and sending follow-up activities to participants after the meeting can ensure that all questions are addressed promptly and that deadlines are not missed.